Operations Manual

1 Organization Profile

• Name: Lotus Club (Dr. Nanda Pushpakumara Foundation)
• Registered Address: No. 519/18, Jayanthi Mawatha, Anuradhapura
• Office Address: No. 3122/2B, Pubudupura Road, Dahaiyagama, Anuradhapura
• Vision, Mission, Objectives, and Legal Registration Details
• Summary of past services and achievements

🏛 2 General Administration Policy

• Defines work hours, attendance, leave structures, and interdepartmental communication
• Includes staff responsibilities, administrative hierarchy, and record-keeping practices

👥 3 Human Resource Management Policy

• Recruitment procedures, staff orientation, performance appraisal
• Promotions, resignations, training, and employee welfare
• Emphasis on maintaining up-to-date personal files and career development pathways

🚨 4 Disciplinary Procedures

• Categorization of offenses: major vs. minor
• Disciplinary authority, formal inquiry process, and appeal procedures
• Progressive actions and penalties for misconduct

💰 5 Financial Policy

• Income sources and fund management
• Expense authorizations, procurement protocols, financial reporting
• Restrictions on ineligible expenses and budget discipline

⚖️ 6 Gender Policy

• Gender equality in staffing and representation
• Prevention of discrimination and harassment
• Sustainable implementation through staff training and complaint mechanisms

🧒 7 Child Protection Policy

• Policies on safeguarding children in all organizational activities
• Scope of implementation across programs, staff, and stakeholders

Recruitment and conduct standards, reporting structures, and disciplinary actions